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Southern University System



Part II Article III of Bylaws

ARTICLE III

COMMITTEES

Section 1. Standing Committees.

Unless and until otherwise decided by the affirmative vote of a majority of the members of the Board, the standing committees of the Board shall consist of the following:

A. Academic Affairs Committee

B. Athletics Committee

C. Executive Committee

D. Facilities and Property Committee

E. Finance and Audit Committee

F. Governance Committee

G. Personnel Affairs Committee

H. Legislative Committee

I. Legal Affairs Committee  

J. Student Affairs Committee       (3-19-05)     (1-7-00)     (3-27-09)


                                   
Only members of a Committee shall have the authority to vote during its meetings.

(3-27-09)


Section 2. Appointment and Term.

The Chairman of the Board, at the time he assumes office, shall appoint the chairmen, vice-chairmen, and members of all standing committees, except as indicated in Article III, Section 3 below. The terms of chairmen, vice-chairmen, and members shall be concurrent with that of the Chairman of the Board. The Chairman of the Board shall serve as ex-officio voting member of all committees.

Vacancies occurring in the membership of any committee shall be filled by appointments made by the Chairman of the Board for the remainder of his term.

 

Section 3. Officers of Standing Committees.

It shall be the duty of the chairman of each committee, with the concurrence of the Chairman of the Board, to call and to preside over committee meetings. The minutes of the meeting of the committee, documenting its actions and recommendations, shall be deemed in compliance with the provisions of Article V, Section 3, hereof, concerning the written recommendations of the committees.

In the absence of the chairman of the committee, the vice-chairman shall preside. In the event both the chairman and the vice-chairman of the committee are absent from a meeting, the committee shall elect a temporary chairman from those present, provided a quorum is present.

 

Section 4. Quorum of Committee Meetings.

A majority of the members of any committee of the Board shall constitute a quorum for the transaction of business. When a quorum is not present, the chairman of the committee, or vice-chairman, in the chairman's absence, may designate a member of the Board to serve as a substitute member of the committee.

 

Section 5. Authority of Committees.

The authority of committees of the Board shall be subject to these bylaws and to the policies and direction of the Board. Ordinarily, matters shall be referred to the appropriate standing committee; however, nothing shall prohibit the direct consideration of any matter by the Board.

 

Section 6. Executive Committee.

A. Membership, Duties. The Executive Committee shall consist of the Chairman and Vice-Chairman of the Board, the Chairmen of the Board's standing committees, and one member-at-large to be designated by the Chairman of the Board. The Chairman and the Secretary to the Board shall be chairman and secretary, respectively, of the Executive Committee. It shall consider such matters as are referred by the Board, and shall execute such orders and resolutions as shall be assigned at any meeting of the Board. It shall also take such action as is necessary when an emergency requiring immediate action arises during an interim between Board meetings.

An affirmative vote by a majority of the full membership of the committee shall be required for all transactions.

B. Ratification of Action. All acts of the Executive Committee shall be submitted to the Board for ratification or rejection at the Board's next meeting, except in matters where the Board has delegated to the Executive Committee full power to act.

C. Meetings. Meetings of the Executive Committee shall be held in the month in which the full Board does not meet, for the consideration of matters set forth in Section 6(A) above. The Executive Committee shall also meet at other times designated by the Chair or action of the Board.   

                                                     (4-23-99)

 

Section 7. Academic Affairs Committee.

The Academic Affairs Committee shall consist of at least five members.  Matters concerning academic organization, curricula, faculty affairs (except personnel policy), scholarships, admissions standards, matters concerning the academic welfare of students, other academic affairs. 

                                                                                               (1-7-00)

(3-27-09)

 

Section 8. Athletics Committee.

The Athletics Committee shall consist of at least five members. All matters concerning athletics programs shall ordinarily be referred to this committee.                                                                     

  (10-26-01)

 

Section 9. Facilities and Property Committee.

The Facilities, Property and Grounds Committee shall consist of at least five members. All matters relative to health and safety standards, the physical plant, property and grounds of the University System shall ordinarily be referred to this committee.

                                                (1-7-00)

                                           

 

Section 10. Finance and Audit Committee.

The Finance and Audit Committee shall consist of at least seven members.  All matters concerning financial and budgetary operations of the University System shall ordinarily be referred to this committee.

                                                                                                                  (1-7-00)

(3-27-09)

 

Section 11. Governance Committee.

The Governance Committee shall consist of at least seven members. All matters relating to amendments or changes to the Board's Bylaws and Regulations, development of a policy and procedures manual which will include procedures for presidential and chancellor selection, presidential evaluation, orientation, and a code of ethics for Board members, grievance policies and procedures and other duties assigned by the Board shall ordinarily be referred to this committee.

(4-23-99)


Section 12. Legislative Committee.

The Legislative Committee shall consist of at least five members. All matters relating to the State Legislature shall ordinarily be referred to this committee.                                                                       

(1-7-00)

 

Section 13. Personnel Affairs Committee

The Personnel Affairs Committee shall consist of at least five members.  All matters relating to the evaluation of the System President, personnel policy,  and all personnel action forms requiring Board action shall ordinarily be referred to this Committee.      

(4-23-99)

(03-27-09)

 

Section 14. Legal Affairs Committee.

The Legal Affairs Committee shall consist of at least five members.  The Board's legal counsel and university officials shall present to this committee all major legal matters requiring Board action, information pertaining to major litigation (except the higher education desegregation lawsuit), discussions relative to proposals for the settlement of lawsuits requiring Board approval, the occurrence of incidents of a high profile nature that have the potential for litigation and / or which present major liability exposure for the University.                                                       

(1-7-00)

 

Section 15. Student Affairs Committee.

The Student Affairs Committee shall consist of at least five members, one of whom shall be the student member of the Board.  All matters of policy in the non-academic area pertaining to student welfare and affairs shall ordinarily be referred to this Committee. 

(3-27-09)

 

Section 16. Special Committees.

Special committees may be created with such functions, powers, and authority as may be designated by the Board Chairman or authorized by the Board. Unless otherwise provided in the action creating such a committee, the Chairman of the Board shall determine the number of its members and designate the chairman and vice-chairman thereof. The Chairman may also appoint ad hoc committees with special assignments for specified periods of existence, not to exceed the completion of the assigned tasks.  

                                                                             (4-23-99)