ORDER OF BUSINESS
Section 1. Rules of Order.
Robert's Rules of Order (latest revision) shall constitute
the rules of parliamentary procedures applicable to all meetings of the Board,
when not in conflict with any of the provisions of these bylaws.
Section 2. Order of Business.
In regular meetings of the Board, the order of business shall include the
A. Roll Call
B. Approval of the Agenda
C. Public Comments
D. Approval of minutes of the preceding regular meeting and all special
meetings held subsequent thereto.
E. Reports and recommendations of standing and special
F. Reports and recommendations of the President.
G. Other business. (10-26-01)
H. Reports for Board information. (3-27-09)
Section 3. Reference to Committees.
In cases where feasible and desirable, before the Board takes action, any
subject or measure should ordinarily be referred to the standing or special
committee(s) in whose purview the matter falls. The committee to which the
matter is referred should act on it and submit to the Board its recommendations
in writing, together with any resolutions necessary to support such
recommendations. However, this provision is not to be construed as preventing
the Board from considering directly any matter which it judges could be more
expeditiously and amicably handled by the Board.
Section 4. Meetings.
In order that all interested parties and the public may be informed of all
activities of the Board, it shall be the policy of the Board that all meetings
be open to the public. Only when personnel or equally sensitive matters (e. g.,
litigation) are under consideration shall the Board enter into closed or
executive session; provided, however, that no final or binding action shall be
taken in conformity with R.S. 42:6. Public notice of all meetings shall be given
at least ten days prior to the meetings.
The Board's Secretary, in consultation with the Chairman of the Board, shall
prepare a tentative agenda and shall forward the agenda with its supporting data
to each member of the Board at least ten days prior to a regular meeting of the
Board. Particular items shall be included on the agenda by the Secretary, at the
request of a member of the Board.
Each recommendation submitted to the Board shall be accompanied by an
appropriate resolution for Board
All official actions of the Board shall require the affirmative vote of a
majority of the members. The Chairman shall have the right to
Section 5. Minutes.
The minutes of Board meetings shall record official actions taken upon
motions or resolutions which are voted upon by the Board, and may contain a
summary of reports and discussions pertinent to the official action. When the
Board's action is not by a unanimous vote, the "yeas," "nays" and abstentions of
the individual members shall be recorded. The remarks, personal views, or vote
explanations of an individual Board member shall be included in the minutes only
upon request. The foregoing provisions relative to contents of the minutes
shall, in general, also apply to minutes of committees of the Board. The minutes
of meetings of the Board become official only when completed and approved by the
Copies of all minutes, papers and documents of the Board, or its several
committees, may be certified to be true and correct by either the Chairman or
the Secretary to the Board.