COMMUNICATIONS TO THE BOARD
Section 1. All communications to the Board, or to any
committee thereof, from persons having official relations with the University
System shall be filed in writing with the President and duly transmitted by him
to the Board; but all communications from a student organization, teacher,
officer, or employee of any campus or system-wide unit shall be transmitted to
the President through the appropriate Chancellor, and transmitted by the
President to the Board. With the concurrence of the Chairman of the Board, the
President may transmit such communication to the appropriate committee of the
Board. The President or the Chancellor shall have the authority to read and comment upon the communication, but shall not delay or withhold
such communication, except as hereinafter provided. Such communications shall be
filed with the Chancellor at least fifteen days before the meeting of the Board
or Committee, and with the President at least twelve days before such meeting.
In the event a Chancellor elects to withhold any such communication until the
next meeting, such communication, or a true copy thereof, shall be promptly
forwarded to the President with the notation from the Chancellor explaining such
withholding. The author of any communication shall be notified of its
disposition within five days of the action by a University Officer or the Board.
Depending on the nature of the communication, the Chancellor or President may
elect to seek a resolution to the concern. In this case, the communication, or a
true copy thereof, along with a copy of the results of such involvement shall be
transmitted by the President to the Board.
Section 2. The above communication procedure shall be
followed unless the Chairman of the Board requests information from persons
having official relations with the University System, or any student
organization, teacher, officer, or employee of any campus. Then, the
aforementioned individuals may communicate directly with the Board of
Supervisors. Additionally, if any of the aforementioned individuals, having
information that, in their view, should be brought to the direct attention of
the Board of Supervisors, they may do so. If the Board believes that such
information should be directed through established procedures, then the Board
shall so advise the individual.
Section 3. Public Comments. A period shall be set aside during each
meeting of the Board of Supervisors and its Committees for public comments on
matters to be addressed on the agenda of the Board.