Southern University Board of Supervisors

9:00 a.m.

Friday, January 10, 2003

Board Room, 2nd Floor

J.S. Clark Administration Building

Southern University - Baton Rouge

 

MINUTES

 

The meeting of the Board of Supervisors was convened by the Chairman, Mr. S. Albert Gilliam.  The invocation was given by Atty. John F.K. Belton.

 

PRESENT

Mr. S. Albert Gillliam, Chairman

Atty. Tony M. Clayton, Vice Chairman

Ms. Angela J. Alexander

Mr. Johnny G. Anderson

Mrs. Dottie H. Bell

Mr. Richard J. Caiton

Mr. Bertel Dejoie

Mr. Walter Guidry

Mr. John W. Joseph

Mr. Louis Miller

Ms. Lea Polk

Mr. Roderick James

 

ABSENT

Mr. Harrison Baptiste

Mrs. Anne Z. Kiefer

 

UNIVERSITY PERSONNEL ATTENDING

President Leon R. Tarver II

Vice Presidents Ralph Slaughter and Tolor White

Chancellors Ray Belton, Edward Jackson, Freddie Pitcher, Press Robinson, and Leodrey Williams

    ***

Atty. Winston DeCuir, Board Counsel

 

SWEARING IN OF NEW BOARD MEMBERS, CONGRESSIONAL DISTRICT 6

 

Atty. DeCuir administered the oath of office to Mr. Johnny G. Anderson, newly appointed Board Member, representing the 6th Congressional District.

 

 

 

INSTALLATION OF BOARD OFFICERS FOR 2003

 

Atty. DeCuir administered the oath of office to Mr. S. Albert Gilliam, Chairman of the Board for 2003.

 

***

 

Chancellor and former Judge Freddie Pitcher administered the oath of office to the incoming Vice Chairman of the Board, Atty. Tony M. Clayton.

 

            Chairman Gilliam, Vice Chairman Clayton and Board Member Anderson gave general remarks pledging their best efforts to fill the responsibilities of their respective positions.

 

Outgoing Board Members Jesse Bilberry and Myron Lawson were commended for their service to the Board and University.  A formal appreciation program for Rev. Jesse B. Bilberry which was scheduled for  Wednesday, January 29 was announced.  The program will take place at the Governor=s Mansion.

 

Atty. Demoine Rutledge, in attendance at  the meeting, was recognized for his appointment as Chief Legal Counsel for the East Baton Rouge Parish School Board.

 

The Board was advised of the illness of one of its members, Mr. Harrison Baptiste.  Prayers were solicited for Mr. Baptiste and his family.

 

SPECIAL RECOGNITIONS

 

Atty. John F.K. Belton and Ms. Lea M. Polk were recognized by the Board for outstanding services rendered as Chairman and Vice Chairman of the Board, respectively, for 2001 and 2002.

 

 

AGENDA ITEM 4: PUBLIC COMMENTS

 

None

 

 

AGENDA ITEM 5: ADOPTION OF THE AGENDA

 

On motion of Mr. Joseph, seconded by Atty. Clayton, the agenda was adopted, as amended.

 

Motion carried unanimously.

 

AMENDMENTS:

 

Item 6C-4:        BA-7 #10, Enrollment Management Funds, SUBR and SUNO

 

Item 6F:            Employee Appreciation Week Resolution, SU System

 

Item 6H:           Proposed S.U. System Motto

 

Item 7C:           Report on efforts to acquire property at 610 Texas Street, SUSLA

 

 

AGENDA ITEM 6A:     MINUTES OF THE NOVEMBER 29, 2002 BOARD MEETING (AS CORRECTED)

 

On motion of Mr. Joseph, seconded by Mrs. Bell

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the minutes of its November 29, 2002 meeting, as corrected, be and they are hereby approved.

 

Motion carried unanimously.

 

 

AGENDA ITEM 6B:     PROPOSED CERTIFICATE PROGRAM IN EMERGENCY MEDICAL TECHNICIAN-BASIC, SUSLA

 

On motion of Mrs. Bell, seconded by Mr. Anderson,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that implementation of the Certificate program in Emergency Medical Technician - Basic at SUSLA be and it is hereby approved.

 

Motion carried unanimously.

 

The program will be implemented effective Fall 2003.

 

 

 

 

 

AGENDA ITEM 6C(1): USE OF FUNDS GENERATED BY THE 3% TUITION INCREASE, CAMPUSES AND THE LAW CENTER

 

The Board acknowledged receipt of written reports from the Campuses and the Law Center which delineated how funds that are derived from the 3% tuition increase will be used by the Campuses and the Law Center.

 

The increases will be implemented effective Fall 2003.

 

ITEM 6C (2):     AUTHORIZATION TO ACQUIRE SCT BANNER STUDENT AND FINANCIAL AID SOFTWARE SYSTEMS, SUSLA

 

ITEM 6C (3):     AUTHORIZATION TO TRANSFER PRIOR YEAR ACADEMIC ENHANCEMENT AND TECHNOLOGY FEE FUND BALANCES TO FINANCE ACQUISITION OF SCT BANNER STUDENT INFORMATION SYSTEM, SUSLA

 

On motion of Mr. Guidry, seconded by Mrs. Bell,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that SUSLA be and it is hereby authorized to contract with the SCT Software and Resource Management Corporation to implement Banner Student and Financial Aid Systems, subject to all required approvals being obtained in accordance with the current state procurement regulations.

 

FURTHER RESOLVED that SUSLA be and it is hereby authorized to transfer a total amount of two hundred thousand dollars ($200,000) of prior year funds balances in Academic Enhancement and Technology Fee funds ($100,000 each) to finance the acquisition of the SCT Banner Student Information System.

 

Motion carried unanimously.

 

 

AGENDA ITEM 6B-4:  BA-7 #10, ENROLLMENT MANAGEMENT FUNDS , SUBR and SUNO

 

On motion of Mr. Guidry, seconded by Mr. Caiton,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that BA-7 #10 which reflects a special allocation from the Board of Regents Enrollment Management Funds for SUBR and SUNO in the amounts of $89,888 and $110, 359, respectively.

 

AGENDA ITEM 6D(1): PRIVATE OFF-CAMPUS HOUSING PROPOSAL, SUBR

 

On motion of Mr. Anderson, seconded by Mrs. Bell,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the marketing agreement between SUBR and the Educational Development Company for private off-campus student housing be and it is hereby approved, pending final changes.

 

Motion carried.  Roll call vote: 10 yeas, 1 nay, 1 out (Ms. Alexander)

 

Mr. Caiton voted nay, citing concern for the safety of the property due to the proximity to a local hazardous waste site.

 

Several members of the Board commended the SUBR Administration and the company representatives, Messrs. Charles Frazier and Oscar Jones, for their efforts in bringing about a project that will be as asset to the Scotlandville Community.

 

 

*AGENDA ITEM 6D(2) PARKING LOT EXPANSION, SUSLA

 

On motion of Mr. Guidry, seconded by Mr. Dejoie, the following was approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for the Southern University and A&M College System, that the request from the Southern University-Shreveport Campus to use prior year Building Use Fee in the amount of $170,000 to construct an addition to the current student parking lot be and it is hereby approved.

 

*AGENDA ITEM 6E(1) SALARY ADJUSTMENT FOR SULC VICE CHANCELLOR

 

On motion of Mrs. Bell, seconded by Atty. Clayton, the following was approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for Southern University and A&M College System that the 12 month salary for Professor Arthur Stallworth who is returning to the position of Vice Chancellor at the Southern University Law Center in the amount of $124,500, be and it is hereby approved.

 

 

 

 

AGENDA ITEM 6E (2): LEAVE OF ABSENCE FOR DIRECTOR OF STUDENT UNION, SUBR

 

On motion of Mr. Anderson, seconded by Mr. Guidry,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the leave of absence with pay requested for rest and recuperation by Mr. David Quiett, effective December 4, 2002 - July 2, 2003, be and it is hereby approved.

 

Motion carried unanimously.

 

 

AGENDA ITEM 6F:    RESOLUTIONS

 

(1.)       Condolences

 

On motion of Mrs. Bell, seconded by Mr. Miller,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that condolences from the Board and University be extended to the following families:

- The Constance R. Hill Family

- The W. D. Hunter Family

 

 

(2.)       Employee Appreciation Week, S.U. System

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the System President be and he is hereby appointed and assigned to designate a week during the month of March each year as Employee Appreciation Week in the Southern University System.

 

FURTHER RESOLVED that activities and other functions be planned and executed to chronicle this landmark event and to demonstrate that the work and commitment of Southern University employees is recognized and greatly valued and appreciated.

 

 

 

AGENDA ITEM 6G:     NAME CHANGE OF PELICAN RELAYS TRACK AND FIELD MEET, SUBR

 

On motion of Mr. Joseph, seconded by Atty. Belton,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the SUBR Administration=s request to change the name of the Pelican Relays Track and Field meet to AThe Davenport-Milburn Pelican Relays@ be and it is hereby approved. 

 

The recommendation was submitted to honor past outstanding S.U. Track and Field Athletes, Davenport and Rodney Milburn and to create added value to the Relays in seeking corporate and other types of support.

 

 

 

 

AGENDA ITEM 6H: S.U. SYSTEM MOTTO

 

On motion of Mr. Joseph, seconded by Atty. Belton,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System that the following motto for the Southern University System be and it is hereby approved.

 

Motion carried unanimously.

 

Motto ASouthern University - Gateway to SUccess@

 

The new motto was presented by Board Member Angela Alexander who chaired the Selection Committee.  The winning entry was submitted via a contest open to S.U. personnel and students.  The winner will receive $500 prize.  Members of the Committee will be extended commendations from the Board and System Administration.

 

A new logo for the Southern University System will be presented for Board approval.

 

 

AGENDA ITEM 7: SYSTEM AND CAMPUS REPORTS

 

President Tarver announced in a collaborative effort with the S.U. Alumni, the University will begin renovating the S.U. Alumni House, located on the Baton Rouge Campus.  Dr. Tarver recognized the contributions of Mr. Donald Wade, National Alumni President and Atty Cedric Upshaw, Alumni Executive Director, for their efforts in bringing the project to its present status.  A symbolic groundbreaking ceremony for the project will be included in the University=s Founders Day Observance in March.

 

An update will be provided at the Board=s February Meeting.

 

* * *

 

The Administration was requested to provide status reports on the following University projects:

 

S                    Stadium Field Upgrade (Monthly)

 

S                    Intramural Sports Facility (February 2003 Meeting)

 

S                    Report on 2002 Bayou Classic revenues and funds distribution (February 2003 Meeting)

 

Reports form the Campuses were acknowledge by the Board.  Oral reports are on tape in the Board=s Office.

 

 

AGENDA ITEM 6B: SCHEDULE OF BOARD MEETINGS/ACTIVITIES

                               (FEBRUARY - JUNE 2003) BOARD COMMITTEES

 

Copies of the Board=s scheduled meetings and activities from February to June 2003 were distributed.

 

The Board=s attention was directed to the appointed Committees and Board Representatives on external agencies for 2003.  Chairman Gilliam announced the appointment of the Chairmen of the Board=s Standing Committees.

 

 

AGENDA ITEM 7C: EFFORTS TO ACQUIRE 610 TEXAS STREET PROPERTY, SUSLA

 

At the request of Board Member Bell, Chancellor Belton reported on the current efforts of the SUSLA Campus to purchase the site it is presently occupying at 610 Texas Street in Shreveport, LA.  If negotiations to purchase this site is unsuccessful then, the Reliant Energy Complex in Shreveport is being considered as an alternative site.

 

* * *

 

Board Member Caiton called to the Board=s attention the existence of a critical problem (pilings erosion) at the Science Building at SUNO.  He requested the Administration=s immediate attention and response to institute corrective measures.

 

 

AGENDA ITEM 8: OTHER BUSINESS

 

Chairman Gilliam announced his desire to revamp the S.U. System=s Internet Site and to include the current e-mail addresses of Board Members.

 

Board Member Joseph announced the recent election of Ms. Anna C. Simmons as Mayor of the City of Opelousas.  Ms Simmons is an alumnus of Southern University and the first African American female to be elected to the Office of Mayor.

 

* * *

 

 

AGENDA ITEM 9: ADJOURNMENT

 

On motion of Mr. Guidry, seconded by Mr. Miller, the meeting was adjourned.

 

 

 

______________________________

Secretary, S.U. Board of Supervisors

 

 

 

______________________________

Chairman, S.U. Board of Supervisors