Southern University Board of Supervisors
9:00 a.m.
Thursday, April 22, 2004
Bistro on the Bayou Restaurant
Alexandria, LA
MINUTES
The meeting of the Southern University Board of
Supervisors was convened by the Chairman, Mr. S. Albert Gilliam.
Present
Mr.
S. Albert Gillliam, Chairman
Atty.
Tony M. Clayton, Vice Chairman
Mr.
Johnny G. Anderson
Atty.
Dale Atkins
Mrs.
Dottie H. Bell
Atty.
John F.K. Belton
Rev.
Jesse Bilberry
Mr.
Richard J. Caiton
Mr.
Walter Guidry
Ms.
Anne Z. Kiefer
Mr.
Myron K. Lawson
Ms.
Lea M. Polk
Mr.
Frank Taylor, Jr. - Student Representative
Absent
Ms.
Angela Alexander
Mr.
John W. Joseph
Mr.
Louis Miller
University
Personnel Attending
President
Leon R. Tarver II
Vice
Presidents Ralph Slaughter, Victor Ukpolo and Tolor White
Chancellors
Edward Jackson, Ray Belton, Press Robinson and Leodrey Williams
***
Board
Counsel - Attys. Winston Decuir, Sr. and Winston DeCuir, Jr.
AGENDA
ITEM 3: PUBLIC COMMENTS
None
AGENDA
ITEM 4: ADOPTION OF THE AGENDA
On motion of Atty. Clayton, seconded by Mr. Guidry,
the agenda was adopted, as amended.
Motion
carried unanimously.
Amendments:
Add: Item 5e: Faculty
Appointment Letters, per SACS Recommendation No. 18, SUNO
Item 5f: Resolution of Authorization to SUAREC
Chancellor to negotiate contract with Louisiana State Department of Social
Services
Item 5g: 2004 Football Schedule, SUBR
Item 5h: Executive Session to receive and
discuss Reports relative to Allegations of Misconduct Involving the Registrar=s Office, SUBR
AGENDA ITEM 5A: CANDIDATES FOR DEGREES, 2004 SPRING
COMMENCEMENT EXERCISES, CAMPUSES
On motion of Atty. Clayton, seconded by Mr. Guidry.
RESOLVED by the Board of for Southern University and
A&M College System that degrees to
be conferred upon the Candidates for graduation at the Spring 2004 Commencement
Exercises at Southern University - Baton Rouge, Southern University at New
Orleans, Southern University - Shreveport and the Southern University Law
Center, submitted by the appropriate administrations, respectively upon the approval and recommendation of the
Faculty and Council of Academic Deans, be and they are hereby approved.
Motion
carried unanimously.
AGENDA
ITEM 5B: ENGAGEMENT LETTERS FOR BRUNO AND TERVALON, CPAs
On motion of Mrs. Bell, seconded by Ms. Polk,
RESOLVED by the Board of Supervisors for Southern
University and A&M College System,
that engagement letters with Bruno and Tervalon, Certified Public Accountants,
for (1) the performance of certain agreed -upon procedures to the accrual basis
accounting records of Southern University - Baton Rouge Intercollegiate
Athletics Program for the year ending June 30, 2004; and (2) the examination of
federal, state, local and privately-funded grants and contracts and student
financial aid programs for the period July 1, 2003 through June 30, 2004, be
and they are hereby approved.
Motion
carried unanimously.
AGENDA
ITEM 5C: 2004 - 2006 ACADEMIC CALENDAR, SUBR
On motion of Rev. Bilberry, seconded by Atty. Clayton,
RESOLVED by the Board of Supervisors for Southern
University and A&M College System,
that the 2004-2006 Academic Calendar for SUBR be and it is hereby approved.
Motion
carried unanimously.
AGENDA ITEM 5D: COOPERATIVE ENDEAVOR AND LEASE
AGREEMENT BY AND BETWEEN THE S.U. BOARD OF SUPERVISORS AND MILLENNIUM HOUSING,
L.L.C.
Highlights of the Proposed Cooperative Endeavor and
Lease Agreement between the Board and System Foundation was presented by Atty.
Winston DeCuir, Jr.
A number of concerns and questions were raised by
Board members relative to certain provisions within the documents:
S
Authority and
role of the Board Representative
S
Delegation of
Board authority in the selection of architects
S
Absence of
documentation to support Millennium Housing=s status
as an official limited liability corporation
S
Administrative
changes made subsequent to the Board=s
approval of the Plan for Construction and Financing of Systemwide Improvements
in Dormitories and Other Campus Facilities, i.e. the replacing of North End
Zone Stadium Seating Project with construction of a Student Athlete Facility at
SUBR
-
RECESS -
Following the recess, further discussion on this item
was deferred until after all other agenda items were considered.
AGENDA ITEM 5E: SUNO FACULTY APPOINTMENT LETTER, PER
SACS RECOMMENDATION NO. 18
On motion of Mrs. Bell, seconded by Rev. Bilberry,
RESOLVED by the Board of Supervisors for Southern
University A&M College System, upon the recommendation of the SUNO
Administration, that implementation of a Faculty Appointment Letter, per SACS
Recommendation No. 18, be and it is hereby authorized.
FURTHER RESOLVED that the use of the Appointment
Letter for both regular and adjunct faculty for the Academic year and Summer
appointments be and it is hereby authorized.
FURTHER RESOLVED that the conformity of the
Appointment Letter to the model submitted by SUNO at the February 2004 Board
Meeting be and is hereby authorized.
Motion
carried unanimously.
SACS Recommendation No. 18: The Committee recommends that the University document
that it provides contracts, letters of appointment, or similar document to faculty
members, clearly describing the terms and conditions of reappointment.
AGENDA ITEM 5F: RESOLUTION AUTHORIZING SU AG CENTER
CHANCELLOR TO ENTER CONTRACTS WITH LA.
DEPARTMENT OF SOCIAL SERVICES
On motion of Mrs. Bell, seconded by Rev. Bilberry,
RESOLVED that the Board of Supervisors for Southern
University and A&M College System,
does hereby authorized Leodrey Williams, Chancellor, Southern University
Agricultural Research and Extension Center, and his successors in office to
negotiate terms and conditions that he may deem advisable, contract(s) with the
Louisiana Department of Social Services, and to bind this organization to
execute said documents on behalf of the Board, and further authority to do all
things necessary to implement, maintain, and/or review said documents.
Motion
carried unanimously.
AGENDA
ITEM 5G: 2004 FOOTBALL SCHEDULE, SUBR
On motion of Mrs. Bell, seconded by Rev. Taylor,
RESOLVED by the Board of Supervisors for Southern
University and A & M College System,
that the 2004 Football Schedule for SUBR be and it is hereby approved.
Motion
carried unanimously.
Following comments from the Head Football Coach, a
motion was offered by Ms. Kiefer and seconded by Atty. Clayton,
RESOLVED by the Board of Supervisors for Southern
University and A & M College System, that the Administration be permitted
to bring to the Board via the Athletics Committee a plan setting forth the
parameters for scheduling routine football contests without prior Board
approval.
Motion
carried unanimously.
AGENDA ITEM 5H: EXECUTIVE SESSION TO RECEIVE AND
DISCUSS REPORTS REGARDING THE INVESTIGATION OF ALLEGED WRONGDOINGS IN THE SUBR
REGISTRAR=S OFFICE
On motion of Mr. Caiton, seconded by Atty. Clayton,
the Board convened into an executive session to receive and discuss reports
regarding the investigation of alleged wrongdoings in the SUBR Registrar=s Office.
Motion
carried unanimously.
Roll call vote: 13 yeas (Gillliam, Clayton,
Anderson, Atkins, Bell, Belton, Bilberry, Caiton, Guidry, Kiefer, Lawson, Polk,
and Taylor); 0 nays; and 0 abstentions.
-
EXECUTIVE SESSION -
-
RECONVENTION -
On motion of Mrs. Bell, seconded by Mr. Guidry, the
Board reconvened into open session.
Motion
carried unanimously.
Roll call vote: 13 yeas (Gillliam, Clayton,
Anderson, Atkins, Bell, Belton, Bilberry, Caiton, Guidry, Kiefer, Lawson, Polk,
and Taylor); 0 nays; and 0 abstentions.
AGENDA ITEM 5D: COOPERATIVE ENDEAVOR AND LEASE
AGREEMENT BY AND BETWEEN THE SU BOARD OF SUPERVISORS AND MILLENIUM HOUSING,
L.L.C.
Chairman Gilliam announced that the Ad Hoc Committee
previously established to review and make recommendations regarding the SU
Construction Projects will meet prior to the next Board meeting to revisit this
item taking into consideration the concerns expressed by the Board Members.
AGENDA
ITEM 6: ADJOURNMENT
On motion of Ms. Polk, seconded by Mrs. Bell, the
meeting was adjourned.
________________________________
Secretary, S.U. Board of Supervisors
________________________________
Chairman, S.U. Board of Supervisors