Southern University Board of Supervisors

9:00 am

Saturday, October 29, 2005

Board of Supervisors= Meeting Room

2^nd Floor, J.S. Clark Administration Building

Southern University - Baton Rouge

 

MINUTES

 

The meeting of the Southern University Board of Supervisors was convened by the Chairman, Mr. Johnny G. Anderson.  The invocation was given by the Rev. Jesse B. Bilberry.

 

PRESENT

Mr. Johnny G. Anderson, Chairman

Mr. Myron K. Lawson, Vice Chairman

Dr. Angela J. Alexander

Rev. Jesse B. Bilberry, Jr.

Mr. Richard J. Caiton

Atty. Tony M. Clayton

Mr. S. Albert Gilliam

Mr. Walter Guidry

Mr. John W. Joseph

Ms. Anne Z. Kiefer

Mr. Louis Miller

Ms. Lea Polk

Mr. Achilles Williams

 

ABSENT

Atty. Dale N. Atkins

Mr. Murphy Nash, Jr.

Mr. Ramonte Hannon, Student Member

***

Attys. Winston DeCuir, Sr. and Winston DeCuir, Jr. - Board Counsel

 

UNIVERSITY PERSONNEL ATTENDING

Interim System President/Chancellor Edward Jackson

Vice Presidents Ralph Slaughter, Victor Ukpolo and Tolor White

Chancellors Ray Belton, Freddie Pitcher, and  Leodrey Williams; Interim Chancellor

Robert Gex

Executive Vice Chancellor Margaret Ambrose

 

 

 

AGENDA ITEM 3: ADOPTION OF THE AGENDA

 

On motion of Ms. Polk, seconded by Mr. Gilliam, the agenda was adopted, as amended.

 

Motion carried unanimously.

 

AMENDMENTS:

Add:   Item 5D: Authorization to sign FEMA documents

 

Item 6C: SUNO Academic Plan

 

Item 6D: Overview of the 2005 Bayou Classic

 

Item 6E: Update on SU Presidential Search

 

Item 6F: Acknowledgments

 

 

AGENDA ITEM 4: PUBLIC COMMENTS

 

Dr. Eva Baham, President of the SUBR Faculty Senate, requested public access to the candidates= credentials submitted to the Presidential Search Committee.  She was advised that the documents were on file in the Board=s Office and were available for inspection.

 

 

AGENDA ITEM 5: INFORMATIONAL ITEMS

 

A.  Minutes of the August 27, 2005 Regular Meeting and the October 7, 2005

Special Meeting of the Board of Supervisors

 

On motion of Mr. Joseph, seconded by Atty. Clayton,

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System that the Minutes of the Board=s August 27, 2005 Regular Meeting and the October 7, 2005 Special Meeting be and they are hereby approved.

 

 

Motion carried unanimously.

 

B.  Committee Reports                                                                                

 

 

Academic and Student Affairs Committee

On motion of Mr. Joseph, seconded by Ms. Kiefer, the following resolutions were approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Academic and Student Affairs Committee, that the SUBR Administration be and it is hereby authorized to waive a national search for an Urban Forestry Program Leader and to fill the position immediately.

 

A recommendation to fill the position will be submitted for Board action at its January 2006 meeting.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Academic and Student Affairs Committee, that the amended Spring 2005 Calendar for Southern University - Baton Rouge Campus be and it is hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, that the Southern University Systemwide Policy on Endowed Faculty be and it is hereby approved.

 

***

 

 

 

 

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural

and Mechanical College System, that the Southern University Systemwide Policy on Active Duty Call Up be and it is hereby approved.

 

***

 

Informational reports received by the Committee:

 

-           Status of the 3+3 program between the SU Law Center and the SU Baton Rouge Campus

 

-           2004-2005 Annual Reports submitted by the SU System and Campuses

 

-           Board of Regents= Reports

+ Teacher Education Initiatives

+ Louisiana=s participation in the American Diploma Project

+ Review of select 2004 Low-Completer Programs at Louisiana State

 Colleges and Universities

 

Facilities and Property Committee

 

On motion of Mr. Gilliam, seconded Mr. Caiton, the following resolution was approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College, upon the recommendation of the Facilities and Property Committee, that the expansion of the T.H. Harris Project on the Southern University - Baton Rouge Campus be and it is hereby approved.

 

***

 

Informational reports received by the Committee:

 

+           Status of repairs to Southern University at New Orleans= physical facilities

 

 

+           Presentation from Adjusters International seeking to serve as the  University=s liaison in working with FEMA and other state agencies

in the SUNO recovery effort.

 

 

 

Finance and Audit Committee    

 

On motion of Mr. Lawson, seconded by Mr. Joseph, the following resolutions were approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that the Southern University - Shreveport Administration be and it is hereby authorized to use the prior year athletic fund balance of $26,000 to support the acquisition of athletic equipment and supplies for the men and women basketball teams, cheerleaders and dance line.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that the 2005-2006 Operating Budgets for Southern University System entities reflecting actual expenditures for 2004 - 2005 be and they are hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that the 2006-2007 Budget Requests for entities of the Southern University System be and they are hereby approved.

 

***

 

 

 

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that BA-7 #3 to bring into the Southern University - Shreveport=s operating budget its share of Performance Initiatives Funding ($85,696) be and it is hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that BA-7 #4 to bring into the operating budgets of Southern University - Baton Rouge and Southern University - New Orleans their share of Performance Initiatives Funding ($315,674) be and it is hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Finance and Audit Committee, that Chancellor Leodrey Williams be and he is hereby authorized to negotiate and execute contracts with the Louisiana Department of Social Services on behalf of the Southern University Agricultural Research and Extension Center.

 

***

 

Informational reports received by the Committee included:

 

-           Request for Proposals (RFP) for Banking Services for the Southern University

 System (Draft)

 

-           Update on the Southern University System=s Fair Share Project

 

-           2005 - 2006 Summary Budget for Higher Education Desegregation Programs

implemented on the Southern University - Baton Rouge Campus

 

-           The Southern University System=s Annual Fiscal Report for the period ended

June 30, 2005

 

 

 

-           Announcement of upcoming budget hearings to be conducted by the Finance and Audit Committee on State Mandated Budget Cuts, the 2005-2006

Operating Budget for Southern University at New Orleans and the 2005 -

2006 Athletics Budgets for the Southern University - Baton Rouge Campus.

 

 

Personnel Affairs and Policy Committee

 

On motion of Mr. Joseph, seconded by Mr. Caiton, the following resolutions were approved.

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the appointment of Ms. Lucinda Thornton as Coordinator of Workforce Development at Southern University - Shreveport, effective November 1, 2005 at an annual salary of $43,000 be and it is hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the appointment of Ms. Arcenia Anthony as Director of Community Outreach Programs at Southern University - Shreveport, effective November 1, 2005 at an annual salary of $45,000 be and it is hereby approved.

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the appointment of Mrs. Linda Antoine as Director of Purchasing at Southern University - Baton Rouge, effective retroactive to November 1, 2005 at an annual salary of $61,000 be and it is hereby approved.

 

***

 

 

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the extensions of the following Interim appointment at Southern University - Shreveport from December 31, 2005 to June 30, 2006 be and they are hereby approved.

 

-           Dr. Orella Brazile as Interim Vice Chancellor for Academic Affairs

 

-           Ms. Jane O=Riley as Interim Head Librarian

 

***

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the following leaves of absence be and they are hereby approved.

 

-           Ms. Candace Semien, Director of Outreach Operations at Southern University - Baton Rouge (Maternity Leave), effective October 1, 2005 to November 8, 2005

 

-           Dr. Thelma Deamer, Professor of Education at Southern University - Baton Rouge (Sick Leave), effective August 17, 2005 to December 31, 2005.

 

-           Ms. Carol Backstedt, Assistant Professor of Nursing at Southern University - Baton Rouge (Sick Leave) effective August 17, 2005 to December 9, 2005.

 

-           Ms. Katherine Broussette, Assistant Professor of Biological Sciences at Southern University - Baton Rouge (Medical Leave), effective August 17, 2050 to December 17, 2005

 

***

 

 

 

 

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Personnel Affairs and Policy Committee, that the Katrina Disaster Emergency Policy for all personnel at Southern University - New Orleans be and it is hereby approved.

 

***

 

Higher Education Desegregation Committee

 

On motion of Mr. Gilliam, seconded by Mr. Joseph, the following resolution was approved.

 

RESOLVED by the Board of Supervisors for Southern University and Agricultural and Mechanical College System, upon the recommendation of the Higher Education Desegregation Committee, that the following informational reports be and they are hereby received.

 

-     Higher Education Desegregation Quarterly Report as submitted by Southern       University B Baton Rouge for the period ended June 1, 2005 B September 30, 2005.

 

-     Update on the Higher Education Desegregation Lawsuit (Executive Session)

 

***

 

Ad Hoc Committee on Public Relations

 

On motion of Mr. Williams, seconded by Mr. Guidry, the following resolution was approved. 

 

Motion carried unanimously.

 

RESOLVED by the Board of Supervisors for the Southern University Agricultural and Mechanical College System, upon the recommendation of the Ad Hoc Committee on Public Relations, that the engagement of Pierre Principle Communications as the Public Relations Firm for the Southern University System, effective November 1, 2005 B June 30, 2006 for a total cost of $75,000, paid monthly at $9375, be and it is hereby approved.

 

AGENDA ITEM 5C:  RESOLUTIONS

On motion of Mr. Joseph, seconded by Rev. Bilberry,

 

RESOLVED by the Board of Supervisors and Southern University Agricultural and Mechanical College, that resolutions listed below be and hereby approved.

 

Motion carried unanimously.

 

Commendations:

-     Lt. General Russell L. Honore

-     Rev. Woodrow Thompson

 

Condolences to the following families:

-     Rev. Theodore Simon, Jr.

-     Ms. Patricia Littlejohn

-     Mr. Reggie Stalling

-     Mrs. Betty George Johnson

-     Mr. Albert Johnson

-     Ms. Alberta Collins

-     Ms. Barbara Jordan Brown

-     The Honorable Rosa Parks

-     Mr. Lester Deamer

-     Ms. Ella Deamer

 

 

AGENDA ITEM 5D:           AUTHORIZATION TO INTERIM SYSTEM PRESIDENT TO SIGN FEMA DOCUMENTS

 

On motion of Rev. Bilberry, seconded by Mr. Clayton:

 

RESOLVED by the Board of Supervisors for the Southern University Agricultural and Mechanical College System, that Interim System President Edward R. Jackson be and he is hereby authorized to sign FEMA documents on behalf of the Southern University System.

 

Motion carried unanimously.

 

 

 

 

AGENDA ITEM 6: INFORMATIONAL ITEMS

 

A.     Report from the System and Campuses

System and Campuses reports are on file in the Board=s Office.

 

B.     2004-2005 Year Book Southern University Baton Rouge

Copies were distributed for informational purposes.

 

C.     Southern University New Orleans Academic Plan

An update was provided on the Anew@ Southern University campus, post Hurricane Katrina.  The plan covered the following areas:

 

o     Institutional Commitment to Servicing Low Income Adults.

o     Strengthening the Quality of the Teaching and Learning Experience

o     Restructuring Academic Affairs

o     Hiring and Retaining Quality Faculty

o     Enhance and Better Serve the Student Body

o     Increase Access and Opportunity to Quality Education

o     Delivery of Education

o     Outreach and Engagement

 

 

AGENDA ITEM 6D:  OVERVIEW OF THE BAYOU CLASSIC

 

Vice President Ralph Slaughter, Coordinator of Bayou Classic, presented a detailed report of activities that will be a part of the 2005 Bayou Classic in Houston, Texas.

 

 

AGENDA ITEM 6E:           UPDATE ON SOUTHERN UNIVERSITY PRESIDENTIAL SEARCH

 

Chairman Anderson announced that the search to fill the vacancy in the Southern University presidency is ongoing.  It is anticipated that visits with candidates will take place in the near future.

 

AGENDA ITEM 6F:  ACKNOWLEDGMENTS

 

Mr. John W. Joseph announced the appointment of Attorney Dale N. Atkins to the

Louisiana Disaster Authority.  This body is  to assist and support the Governor=s efforts to

rebuild New Orleans and other areas of Louisiana that were devastated by Hurricanes Katrina and Rita.  He also announced the vacancy on that body that was expected to be filled during the coming week with the appointment of a Southern University Alumnus.

 

 

AGENDA ITEM 7:  OTHER BUSINESS

None

 

 

AGENDA ITEM 8:  ADJOURNMENT

 

On motion of Mr. Lawson, seconded by Atty. Clayton, the meeting was adjourned.

 

______________________________

Secretary, SU Board of Supervisors

 

_______________________________

Chairman, SU Board of Supervisors