We protect the confidentiality of our employees records, both in
fairness to employees and to avoid legal liability. Supervisors are
reminded not to discuss FMLA requests, ADA accommodations, or employee
leave records with other employees. Only those employees in the chain
of command or who have a need to know such things (i.e. Human
Resources, EEO/ADA Compliance Officer or Payroll) should be involved in
discussions. Employees who work with confidential records are reminded
that confidentiality must be maintained.
Public Records : Under Louisiana Law, applications and supporting materials as well as gross salaries are considered public records.
Requests For Employment Verification: Only the Human Resource Office
is authorized to complete requests for employment verification. In
response to requests for verification of employment by an outside
party, we will only verify the following information:
- Whether an employee is or was employed
- The dates of employment
- The employee's job title
- The employee's gross salary
Information Required By Law To Be Disclosed: We will furnish
information on employees whenever it is the good faith judgment of
university and/or university counsel that we are legally required to do
so, including information required:
- To comply with a lawfully issued subpoena
- In response to a government investigation
- To comply with federal, state or local laws
In response to a request from a law enforcement agency for an
employee's home address, phone number, & dates of attendance at
Medical Emergencies: We may, if we judge it appropriate, disclose
employee information in response to an apparent medical emergency.
Disclosure Authorized by the Employee: Any
disclosure beyond these described previously will require written
consent of the employee. Employee authorized requests for information
will be considered on an individual basis and will be granted or refused
at our sole discretion.
Contractors Who Perform Work For Us: Any outside firm/agency that
performs personnel related services (such as benefits administration)
will have access to any employee information they need to facilitate
their work, with the understanding that they will keep the information
confidential (i.e. retirement plans, health insurance, life insurance).