SUBR | Executive Assistant to the Vice Chancellor for Academic Affairs

SUBR | Executive Assistant to the Vice Chancellor for Academic Affairs | Position Type: Full-Time Unclassified | Salary: $64,240 | Application Deadline: March 20, 2026

Job Description:

The Executive Assistant to the Vice Chancellor for Academic Affairs is a crucial administrative role providing high-level support to the Vice Chancellor for Academic Affairs in managing academic affairs and cultivating strategic relationships with internal and external stakeholders. The successful candidate will be responsible for ensuring the overall efficiency of the Office of Academic Affairs, including seamless operations and facilitating effective collaborations within the academic community and with external partners, all in an overall effort to strengthen Southern University and A&M College.

Key Responsibilities:

• Administrative Support: Provide comprehensive support to the Vice Chancellor.
• Communication Management: Serve as a primary point of contact for internal and external stakeholders, ensuring clear and efficient communication on behalf of the Vice Chancellor.
• Stakeholder Engagement: Coordinate and facilitate engagements with academic partners, government officials, donors, and other stakeholders to enhance collaboration and support the institution's goals.
• Event Planning: Assist with the organization and management of commencement, events, conferences, and meetings, both on and off-campus, to promote academic initiatives and strengthen relationships with stakeholders.
• Documentation and Reporting: Prepare and compile reports, presentations, and documentation as required by the Vice Chancellor, ensuring accuracy and timeliness.
• Project Management: Assist in the planning and execution of special projects related to academic affairs and stakeholder engagement, ensuring alignment with organizational objectives.
• Confidentiality: Manage sensitive information with discretion and maintain confidentiality in all matters related to academic affairs and stakeholder engagement.
• Meeting Facilitation: Prepare materials for meetings, attend sessions, and assist in capturing key action items and follow-ups. Of particular importance are the Southern University System Board of Supervisors’ (SUS BoS) Meetings and SUS BoS programs and activities.
• Collaboration with Academic Units: Foster effective communication and collaboration between the Office of Academic Affairs and academic units to support the implementation of new and innovative academic initiatives.
• Other Duties and Responsibilities: As assigned.

Required Qualifications

• Master’s Degree Required
• Minimum of five years of experience in higher education
• Pleasant demeanor with proven evidence of quality customer service, excellent interpersonal skills, and ability to sustain an environment conducive to excellence
• Demonstrated ability to manage confidential information with discretion and maintain a high level of integrity
• Knowledge and experience with accreditation (SACSCOC and programmatic accreditations)
• Ability to generate well-written speeches/talks, memos, letters, reports, and e-mail communications, and edit documents as requested
• Superior analytical and project management skills
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Superior proficiency with the Microsoft Suite and the ability to quickly learn new applications
• Strong Excel skills – formulas, pivot tables, VLOOKUPs
• Experience with project management software
• Strong communication skills: written, oral, non-verbal, visual, and active listening
• Exceptional organizational skills with high levels of confidentiality, accuracy, attention to detail, and timeliness. Must be able to exercise judgment when managing sensitive and confidential information
• Ability to adapt to changing priorities and navigate complex situations with poise
• Ability to gain a firm understanding of academic organizations within the University, as well as policies and procedures applicable to institutions of higher education
• Ability to communicate professionally, schedule appointments, and process requests for information in accordance with established procedures
• Ability to acquire comprehensive knowledge of university policies and procedures.
• Ability to establish and maintain collegial working relationships with internal and external constituencies
• Experience working in an academic or non-profit organization, and interacting with elected officials and regional/national associations
• An affinity for working in a dynamic, fast-paced environment

Preferred Qualifications

• An earned MBA from an accredited college or university is a plus
• Knowledge of and experience with human resources functions as they relate to academic affairs is a plus
• Knowledge of and experience with online degree programs is a plus
• Experience in academic environments as a faculty member/instructor is a plus
• Proficiency with Banner, Canvas, EAB Navigate360, Watermark, and related platforms is a plus

HOW TO APPLY:

Interested applicants must complete a Southern University employment application.

External applicants can apply here.

Current Southern University employees should apply here.

APPLICATIONS MUST INCLUDE:

• A cover letter detailing experience and alignment with the role.
• A curriculum vitae (CV) or resume highlighting expertise and accomplishments.
• Three (3) professional letters of recommendation.

Point of Contact:

Ms. Kim Butler

Office of Academic Affairs

Kim_butler@sus.edu 

A criminal background check and reference verification are required.

AAP/EEO Statement

In compliance with Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University and A&M College forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws. This commitment applies to but is not limited to decisions made concerning hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other college-administered programs. Discriminatory acts of any kind are strictly forbidden.