SUBR | Program Operations Specialist
SUBR | Program Operations Specialist | Salary: $48,000 | Application Deadline: December 15, 2025
JOB DESCRIPTION:
The Program Operations Specialist plans, implements, and supports academic units in the College of Sciences and Engineering through a wide range of operational and administrative tasks. Key responsibilities include managing administrative processes, coordinating events and activities, maintaining program-related documents and records, and serving as a liaison between stakeholders such as faculty, students, and other university departments. The position also involves monitoring data, ensuring compliance with institutional and external regulations, and supporting continuous improvement in operational efficiency and program delivery.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Program Administration and Coordination
- Manages day-to-day administrative operations for assigned academic programs, including scheduling meetings, preparing materials, managing correspondence, and maintaining records.
- Supports faculty and staff in implementing academic and student success initiatives.
Budget and Resource Support
- Assists with budget tracking, procurement, and expense reconciliation.
- Coordinates purchasing and maintains records of expenditures and reimbursements.
Data Management & Reporting
- Collects, tracks, and analyzes program data including enrollment, retention, budgets, and other performance metrics.
- Prepares reports for program leadership and supports data-driven decision-making.
Communication and Liaison Functions
- Serves as a primary point of contact between the program, college, and university offices.
- Communicates clearly and professionally with faculty, students, external partners, and other stakeholders.
- Maintains up-to-date program information in print and online formats.
Process Improvement and Compliance
- Assists in developing and refining operational procedures to improve efficiency and accuracy.
- Ensures compliance with university policies, accreditation standards, and relevant external regulations.
- Supports audits and accreditation reviews as needed.
Event and Activity Coordination
- Plans and coordinates events in collaboration with the college, such as orientations, workshops, recruitment activities, advisory board meetings, and special projects.
- Ensures logistical details—including space reservations, catering, communications, and post-event evaluations—are handled efficiently.
MINIMUM QUALIFICATIONS:
- Education: A Bachelor’s degree in business administration, education, communications, or a related field required.
- Experience: Minimum of three (3) years of progressively responsible administrative or program coordination experience in a higher education, nonprofit, or related setting.
PREFERRED QUALIFICATIONS:
- Experience in academic program administration or student services.
- Familiarity with university systems (e.g., Banner, Workday, PeopleSoft, or similar).
- Experience supporting events, reporting, and process improvement initiatives.
- Demonstrate interest in learning and adopting new AI tools to increase productivity.
OTHER DUTIES
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
How to Apply:
Interested applicants must complete a Southern University employment application.
External applicants can apply here.
Current Southern University employees should apply here.
Applications should include:
- A cover letter detailing experience and alignment with the role.
- A curriculum vitae (CV) or resume highlighting expertise and accomplishments.
- Three (3) professional letters of recommendation.
- College transcript showing the highest degree earned (an official transcript will be required for finalists).
Point of Contact:
Dr. Rachel E. Vincent-Finley
College of Sciences and Engineering
A criminal background check and reference verification are required.
AAP/EEO Statement
In compliance with Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University and A&M College forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws. This commitment applies to but is not limited to decisions made concerning hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other college-administered programs. Discriminatory acts of any kind are strictly forbidden.