SUBR Updates

 

 

 

 

 

 

 

 

 

Memorandum

 

To:                   Southern University System and Campus Employees

 

From:               President-Chancellor Ray L. Belton

 

Date:                May 15,2020

 

Re:                   COVID-19 SU System Transition to On-site Work Plan

 

 

It is my hope that this message finds each of you safe and well. As you are aware, Governor John Bel Edwards has lifted the Stay-At-Home Order and will begin a phased approach to reopen the state on today. The Southern University System and its campuses will comply with this mandate to ensure the optimal safety and security of our faculty, staff and students.

 

On Monday, May 18, we will join other universities and state agencies to transition employees back to an on-site work model. Be assured that we are giving considerable thought during our transitional planning to ensure the safety of all employees. In order to do so in a safe and efficient manner, the System will begin to return to the on-site work model in phases.

 

Chancellors across the System — Southern University and A&M College, Southern University at New Orleans, Southern University Shreveport, Southern University Law Center, and Southern University Agricultural Research and Extension Center — will develop transitional plans for their respective campuses. The plans will include a description of each phase, employees required to report in each phase, and safety requirements. Campus chancellors and managers will notify employees when they should return to office. If you have a telecommute agreement in place with Human Resources, please continue to telecommute until you have been advised by your supervisor that you are required to return to your campus office.

 

The System will continue to adhere to Centers for Disease Control and Prevention guidelines for confirmed or suspected cases. Campuses will continue to report all cases to the Southern University System Office of Human Resources. You can self-report via the form for your campus located here on www.sus.edu/coronavirus. You can also find more updates and information on this site.

 

Thank you for your patience and understanding during this time as we work collectively towards the safe return of our Southern family to our campuses. If you have any questions, please email Hr@subr.edu.

 

 

 

April 9, 2020

 

 

SOUTHERN UNIVERSITY (SUBR)
SPRING 2020 GRADING OPTIONS
FREQUENTLY ASKED QUESTIONS

 

1. What are the Spring 2020 grading options?

 

Option 1: Keep the final grade(s) as earned.

 

Option 2: Request an Incomplete (I) in a course.

 

Option 3: Request a Pass (P) as a final grade in a course.

 

Option 4: Request a Withdrawal (W) in a course.

 

2. What do I need to do if I want to keep my final grade(s) earned?

If you want to keep the grades you earned there is nothing you need to do. You will retain the grade issued by your instructor.

 

3. What is an Incomplete (I) Grade?

An Incomplete (I) grade means you will be given extra time (until end of fall 2020 semester) to complete the assignments you are unable to complete now then have your final grade calculated.

 

This option must be chosen before final exams. You must decide by April 28, 2020.

 

You must be passing the course at the time you request the Incomplete.

 

4. What does an Incomplete (I) grade mean for my financial aid?

An Incomplete (I) grade will impact your completion rate because it counts as an attempted hour but does not count as an earned hour until you are awarded a passing grade for the class.

 

Additionally, an Incomplete (I) grade does not count in your GPA.

 

You will have to meet the 67% completion rate even with the Incomplete (I) grade and you must meet the GPA requirement for your classification even with the Incomplete (I) grade to be eligible for financial aid.

 

For more information on this, please contact your Financial Aid counselor.

 

5. How do I request an Incomplete (I) grade in a course?

You will need to complete the Request for Incomplete Grade (New) Form form and return to your instructor by April 28, 2020

 

6. What is a Pass (P) grade?

Instead of a letter grade, you will be granted a Pass (P) for a course in which you earned an A, B, or C as an undergraduate student or A & B as a graduate student.

 

You can only receive a Pass (P) for courses in which you earned a D if your major allows a D as passing in the chosen undergraduate course.

 

You will have two weeks after final grades post to choose this option. You must decide by May 27, 2020.

 

7. As a graduate student, can I have the option of receiving a Pass (P) grade if I earned a C in the course?

The Pass (P) grade is reserved for final grades of A or B for graduate courses unless the graduate program considers a C a passing grade.

 

8. What does a Pass (P) grade mean for my financial aid?

A Pass (P) counts as an attempted hour and as an earned hour for the calculation of your completion rate.

 

This grade is not calculated in your GPA. It will not hurt nor help your GPA.

 

You will have to meet the 67% completion rate even with the Pass/Fail grade and you must meet the GPA requirement for your classification even with the Pass/Fail grade to be eligible for financial aid.

 

For more information on this, please contact your Financial Aid counselor.

 

9. What does a Pass (P) grade mean for my major (graduation criteria)?

This grade will only be allowed for courses that your major allow a D as passing.

 

For more information on this, please contact your Academic Department.

 

10. How do I request a Pass grade in a course?

You will need to complete the forthcoming Electronic Request to Receive a Pass Grade Form and submit to the Registrar’s Office by May 27, 2020.

 

11. What is a Withdrawal (W)?

Instead of a letter grade you will be withdrawn from the course and will receive a grade of “W” on your transcript

 

You will have two weeks after final grades post to choose this option, must decide by May 27, 2020.

 

12. What are the criteria to request a Withdrawal (W) from a course?

The Withdrawal (W) grade is reserved for final grades of D or F for undergraduate courses unless a D is considering passing grade for the major. The Withdrawal (W) grade is reserved for final grades of C, D, or F for graduate courses unless a C is considered a passing grade for the major.

 

23. How is this Withdrawal (W) grade different under the COVID-19 Policy from what is in effect during normal operations?

Withdrawals approved in response to the COVID-19 pandemic will not count towards limits in effect during normal operations as described in the Withdrawal Policy or Repeat/Delete Policy in the Catalog. Withdrawals will not affect eligibility for graduate assistantships, fellowships or scholarships.

 

14. What does a Withdrawal (W) mean for my financial aid?

A withdrawal drops the course and replaces the course with a W. It will not count in your GPA. However, it will negatively impact your completion rate. You are able to retake the course and replace this W grade.

 

You will have to meet the 67% completion rate and meet the GPA requirement for your classification with that course being a W to be eligible for financial aid.

 

For more information on this, please contact your Financial Aid counselor.

 

15. How do I request a Withdrawal (W) for a course?

You will need to complete the forthcoming COVID-19 Electronic Request to Withdraw form and submit to the Registrar’s Office by May 27, 2020.

 

16. What are my options if I am failing a course?

If you are failing a course, you have the option to withdraw from the course after your grades have posted. You will receive a grade of W. To withdraw, you will follow the steps above (No. 15).

 

17. Can I file an academic appeal if necessary, with an Incomplete (I), Pass (P), and/or Withdrawal (W)?

Yes, you can access the “Academic Appeal” form online. Please select the form you need and follow all directions on the form.

 

18. Can I file a Financial Aid (SAP) appeal if necessary, with an Incomplete (I), Pass (P), and/or Administrative Withdrawal?

Yes, you can access the “SAP Appeal” form online. Please select the form you need and follow all directions on the form.

 

19. How will this grading period be reflected on my transcript?

SUBR will include a transcript note, “Semester of COVID-19” on all academic records to indicate the extraordinary circumstances of the spring 2020 Semester.  

 

20. How can I determine if a Pass (P) grade or Withdrawal (W) is my best option?

Students should contact their Academic Advisor, Instructor, Chair, and Academic Dean to be advised of all possible implications of a Pass (P) grade or Withdrawal (W) on all aspects of their academic and student career.

 

21. Can I send the forms for an Incomplete (I), Pass (P) or Withdrawal (W) using my personal email?

No, all students requesting either an Incomplete (I), Pass (P) or Withdrawal (W) should submit the request on the required form using your SU email.

 

22. If I still have questions after I read all these, who can I contact?

Registrar’s Office at registrar@subr.edu

Office of Financial Aid at financialaid@subr.edu

Center for Student Success at success@subr.edu

Respective Academic Departments

 

 

 

April 2, 2020

 

March 27, 2020

RE: Message to Residential Students during COVID-19 Pandemic

 

 

We know this continues to be a time of uncertainty for our students remaining in our residential facilities, and we wanted to take a moment to answer some questions that we have received from our remaining Residential Assistants (RA). 

 

While some remaining students have a desire to move home but are facing a small financial burden with getting there, we encourage you to apply for assistance through the Student Support Fund by emailing studentaffairs@subr.edu or calling (225)771-4083. 

 

The Residential Life and Housing staff is still available to assist you with any residential questions or concerns.  We are asking that you contact us via phone or email at (225)771-3590 or reslife@subr.edu

 

  • I am a residential assistant (RA), am I required to stay on campus during the pandemic? No, RA’s are not required to stay on campus and have been strongly encouraged to move home along with our other residential students.  Many RA’s have already chosen to move out. 

 

  • If I remain on campus as an RA, will I still be required to work my shifts? Yes, you will still be under your contractual obligations to continue serving as an RA.  We are continuing to practice safety measures to protect our students and staff.

 

  • Will I be able to get a refund as an RA if I have moved or will move out of the residence hall? No, because RA’s do not pay full room and board.

 

  • Will I be charged anything additional for room and board for the remainder of the semester if I leave campus as an RA due to the pandemic? No, you will not be charged anything additional for the remainder of the semester if you properly checkout of your residence hall.

 

  • If I want to move home but I am short on funds to get there, is there any support available to help me? The Division of Student Affairs, the Foundation, and the Alumni Federation have created a Student Support Fund to assist students with reasonable requests for assistance moving off campus.  If you would like to apply for assistance, email us at studentaffairs@subr.edu or call us at (225)771-4083.

 

  • Who do I contact if I still have questions or concerns about moving out? You can reach the Office of Residential Life and Housing via email at reslife@subr.edu or via phone at (225)771-3590.  You can also reach the Division of Student Affairs via email at studentaffairs@subr.edu or via phone at (225)771-3922.




March 13, 2020

MEMO AND FREQUENTLY ASKED QUESTIONS FOR SUBR STUDENTS

Division of Student Affairs and Enrollment Management
213 Smith-Brown Memorial Student Union PO Box 13405
Baton Rouge, LA 70813
Phone: (225) 771-3922
Fax: (225) 771-2202
Email: studentaffairs@subr.edu

 

 In light of communication that was sent from Housing and Residence Life yesterday regarding checkout procedures, we wanted to take an opportunity to provide clarification about campus transition plans. We want to clarify that our campus is not closing, and faculty and staff will be here to answer questions and assist you through this unprecedented time.

 

Per communication from the University, Southern University is moving into a period of transition on campus, which will result in several changes to our current operations. As part of this change in service, the Division of Student Affairs and Enrollment Management, including but not limited to the Department of Housing and Residence Life, Office of Student Leadership and Engagement, and Campus Dining are instituting a number of policy and operational adjustments.

 

We understand that the university community may have questions, so we will update this FAQ daily on our website. We ask for your patience in this process as we deal with a high volume of calls to our office.

There is a lot of information contained in this message, all of which is very important. We ask that you please carefully review each of the topics below. Thank you in advance for your attention in this unique period of time.

 

  • Will I still be able to attend any in-person classes?

 

No. Classes have moved exclusively to an online only format for the remainder of the semester. Students will have no expectation to return to campus for the Spring semester. Please follow the dates communicated in the university communication.

 

  • March 16-20 - Classes cancelled. Please use this time to transition off
  • March 23-27 - Spring break
  • March 30 - Online course instruction

 

 

  • Are the residence halls closing?

 

No, the residence halls are not closing. However, students are encouraged to move off campus only if they are able. This is NOT mandatory. This is to minimize social contact in close quarters such as residence halls. We recognize that there may be extenuating circumstances that may prevent you from leaving campus at this time. If this is the case, please submit a notification of continued use form by March 20. This form allows us to best assess the number of meals and frequency of regular services, including security and facilities management, in the residence halls.

 

  • Are there storage options for students to store items on campus?

No, the university is unable to provide storage for students during this time. There are several storage facilities located around the Greater Baton Rouge area. Students are responsible for any storage facilities secured.

 

  • What if I don’t have the ability to move home?

 

Please complete the notification of continued use form.

 

  • Will there still be dining options available on campus?

 

Yes, there will still be dining options available on campus. Details will be provided about safety and health modifications to dining options as they are made.

 

  • If I am unable to leave campus, is it safe for me to stay in the residence hall?

 

At this time, there are no confirmed or suspected cases of COVID-19 at Southern University. However, out of an abundance of caution, the university has determined the best course of action is to cancel all in- person classes and to encourage students to move out of the residence halls. There will still be staffing on campus to ensure that the halls are being maintained and cleaned in order to mitigate/minimize any health concerns with COVID-19.

 

  • If I remain on campus, will there still be services and activities taking place?

 

Students should be aware that there will be very limited recreation and activities due to recommendations from the Centers for Disease Control about large-scale events.

 

 

  • Will the residence halls be open for summer and fall classes?

 

Southern University does not anticipate that there will be any changes to classes this summer or fall. However, we will communicate with students as information becomes available. Meanwhile, the application process for fall housing continues to take place this month. Students should plan as if we will be back to normal operations for the summer and fall.

 

  • What if I am feeling ill or my roommate is showing symptoms of illness?

 

If you or a friend or roommate are showing signs of illness, we would advise that you/they contact SU Health Center immediately at 225-771-4770.

 

  • How are we going to hold spring elections?

 

SGA Elections will be held (March 16-20) with Digital Campaigning

 

Candidates will be allowed to utilize social media to campaign to the student body. For those students who do not have social media platforms to engage in the digital campaigns, the Office of Student Leadership and Engagement will provide, campus wide via email, the platforms and headshots of each candidate.

 

  • Will there be a Spring Fest?

 

No, due the outbreak of novel COVID-19, Southern University is postponing all large scale activities. In addition to the suspension of large scale programs, university sponsored travel is suspended until further notice.

 

 

If any further updates become available, we will send official university communication. Continue to monitor your university email, emergency text messages and official university social media accounts. For up-to-date travel advisories and health information, visit cornonavirus.gov.

  


 

March 12, 2020

Southern University System campuses detail plans in response to Coronavirus concerns

 

The Southern University System remains committed to the safety and wellbeing of its students, employees and visitors. In light of current concerns of the Coronavirus (COVID-19) pandemic and concerns about exposure in Louisiana, our campuses in Baton Rouge, New Orleans and Shreveport are actively engaging local, state and national health agencies to best decide how to move forward with classes and activities.

 

As of today, there are no suspected or confirmed coronavirus cases on any of our campuses. However, out of an abundance of caution:

 

Southern University Baton Rouge

Classes will be cancelled March 16-21.

Spring Break will now be held on March 23-27.

Classes will resume remotely on March 30.

Classes will continue remotely for the remainder of the Spring semester.

Students residing on campus are encouraged to return home.

 

 

Southern University at New Orleans

All in-person classes were suspended today at noon. Classes will continue suspension tomorrow, March 13.

Spring Break has been rescheduled for the week of March 16.

Classes will resume remotely on March 23.

Classes will continue remotely for the remainder of the Spring semester.

 

 

Southern University Shreveport

No in-person classes will be held the week of March 16. However, alternative instruction will be made available for students.

Spring Break will be held March 23-27.

Classes will resume remotely on March 30.

 

Southern University Agricultural and Research Center

 

All parish, regional, and state level programming is suspended until further notice.  Extension/Outreach staff is to report to their respective normal duty stations.

 

 

Information regarding the Southern University Law Center is forthcoming. 

 

Campus operations, including food services, will continue as normal. 

 

All Southern University System students, employees, parents and other populations are encouraged to rely upon relevant information disseminated via official Southern University websites, social media, text messages and emails. As always, refer to coronavirus.gov for travel advisories, safety tips and more pertinent information as this is an ever-evolving situation.

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