Vendor, Contractor, Temporary and Visitors Vaccination Protocols

The Southern University System is developing these protocols for on-site vendors, contractors and other third parties performing work on Southern University System campuses. The Southern University System has initiated Spring 2022 Vaccination Protocols for all SU System employees and students. In order to keep our campus safe, all on-site vendors, contractors and visitors will have to adhere to the following:

On-Site Vendors

Definition:  Vendors who rent/lease space on a SU System campus.  The vendor conducts business on a system campus daily. The Vendor's employees interact with System employees and students on a daily basis.

Protocols

1.) All on-site vendors will be required to complete COVID-19 Vaccination Requirement Declaration.

2.) All on-site vendor declarations must be uploaded by January 3, 2022 to vendor COVID@subr.edu

3.) All on-site vendors will be required to upload a monthly report showing the following:

1.) Number of employees vaccinated.

2.) Number of employees with exemptions.

3.) Number of employees complying with regular employee testing.

4.) Number of employees that are not in compliance.

4a.)   Actions taken

Contractors

Definition:  Contractors who do not lease/rent space but come on a SU System campus to work on a periodic basis.

Protocols

1.) All contractors will be required to complete the SU System COVID-19 Vaccination Requirement Declaration.

2.) All contractors will have to upload the declaration before they can start work on a SU System campus.

3.) All contractors will be required to adhere to campus safety requirements while working on campus.

4.) If a contractor's services extend beyond a month, the contractor will be required to upload a monthly rep01t with the following information.

1.) Number of employees vaccinated.

2.) Number of employees with exemption.

3.) Number of employees complying with regular testing.

4.) Number of employees that are not in compliance.

4a.) Actions taken:

Temporary Employees

Definition: Employees placed by staffing/employment agencies, WAE or other short-term employee.

Protocols

1.)  All staffing/employment agencies must adhere to SU System vaccination Protocols.

2.) All employees placed at a SU System campus must show proof of vaccination or get an exemption. If the placed employee is approved for an exemption, the staffing agency will have to upload the placed employees' status to vendorcovid@sus.edu on a weekly basis.

3.) If a placed employee does not comply with the SU System protocols, the staffing agency will replace the temporary employee with a temporary that is

Visitors

Any person visiting a system campus for a short period of time who does not meet the definition of an on-site vendor, contractor or temporary employee.

Protocols

1.) All visitors are required to adhere to the SU System Mask Policy.

2.) All visitors who participate in on-campus events, will have to show proof of vaccination or a negative PCR test within 72 hours of the event.

3.) All visitors may be subject to a temperature check before entering the event.

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